Why Project ERP is a Worthwhile Investment for CROs: Ensuring ROI

ACimageTo stay competitive, CROs need to focus on efficient project management and operational excellence. A project-based Enterprise Resource Planning (ERP) provides better organization, document management, scheduling and resource planning and communication.

However, one of the biggest challenges CROs face is when to risk on technology investments that can streamline processes while juggling limited resources and budgets that make an ERP investment seem too risky.

When it comes to selecting and implementing an ERP system, CROs are generally hesitant over particular these challenges:

Selecting an ERP system

CROs need to analyze their needs before comparing ERP systems. Basic systems will manage back office tasks and project management, but will they fully connect all your core business units including human resources, scheduling and finance? Meanwhile, larger systems may include unnecessary functions and complex processes that require additional investments in resources and training. CROs should start their ERP selection with companies that can offer a User Requirement Analysis. This crucial first step allows SMBs to define requirements that meet defined budget expectations.

Implementing an ERP System

CROs may argue that they lack the resources and technological competence to implement their ERP system which translates into needing additional outside consultancy for installation and extensive training. CROs should, first of all, keep in mind that implementation is the biggest milestone in the overall investment. ERP implementation will improve processes and efficiency in the long term, so CROs shouldn’t focus heavily on the costs of implementation but rather avoid “add-on” costs during implementation.

Lack of Resources

Once again, CROs need to see the long term benefit of the ERP system. Once administration processes are automated and departments are interconnected, employees will be able to spend less time on tedious “housekeeping” tasks and focus on client and business objectives.

Unpredictability

main_image_careersUnpredictability can hit CROs hard in that most will have dedicate most of their resources to managing unpredictability, and it can take a bigger toll on budgets and efficient project management which may affect communication with the client.

Document management and administrative tasks are streamlined and electronically archived so CROs can have a proper project audit trail and Sponsor records. Most importantly, a unified system that connects a project plan with the budget and resource scheduling and includes automatic alerting, CROs can be sure projects are on track and reduce unpredictability and better manage communication with the client should an unforeseen event occur.

ARITHMOSCENTRUM – Guaranteeing Return on Investment for CROs

A unified system allows for the sharing of information and data without needing multiple systems and reports and creates a central hub for document management and quality control. Administration costs are reduced in the intermediate to long term by integrating operations and business which requires less interaction between departments for back office tasks. More importantly, with ArithmosCentrum CROs can be up and running within a few days with no disruption to current projects. The system is entirely configurable to use your own terminology, processes and templates, and historical data can be imported during set up.

ARITHMOS Launches Version 2.4 of ArithmosCentrum ERP

ARITHMOS released ArithmosCentrum Version 2.4, a new and extended version of its proprietary Enterprise Resource Planning (ERP) system. This release delivers new features to further empower organizations wanting to extend their capabilities in managing bids, projects, invoicing and sales reporting.

Business charts

Highlights of the new release include:

– Web-based Features: Project requests can now be entered and reports can be accessed via the web with ArithmosCentrum’s new reporting engine. This allows real-time access to key reporting metrics.

– New Functions
– Customer and supplier invoicing, a feature not previously available in ArithmosCentrum which now completes the financial component.
– Project “copy and paste” function to speed up project plan production
– Transport Documentation (DDT) from timesheet/material input
– Audit Trail of all operations performed

– Added Value Functions: Version 2.4 includes system upgrades to facilitate day-to-day operations including project management, project export to Microsoft® Office Project and integration with Microsoft® SharePoint®, SalesForce®, Microsoft® Office Project Server and BOARD®.

– Intuitive Upgrades: In order to improve the intuitiveness of ArithmosCentrum, Version 2.4 features a new menu interface, report customization at entity level, supplier management at the project level and product configuration to manage feasibility.

ArithmosCentrum is available in different editions and pricing models. Visit the ArithmosCentrum website for the various editions.

ARITHMOS Appoints Software Developer for ArithmosCentrum

ARITHMOS Technology welcomes Gateano Giusto to its team as an experienced software developer to continue the development of the ArithmosCentrum ERP software package.

ARITHMOS announced today the appointment of Gaetano Giusto as Head Software Developer for ArithmosCentrum Enterprise Resource Planning (ERP) software.

linked_logo

Gaetano brings over 15 years of experience in the information technology sector covering multiple roles including programmer, software developer, system integrator and IT project management. Prior to joining ARITHMOS, Gaetano was a Project Manager for a European IT company, responsible for the implementation, startup and development of management software and web solutions. He also has expertise in software project analysis and consultancy for the implementation and development of business management software.

Gaetano is responsible for furthering the development of ArithmosCentrum, ARITHMOS’ proprietary ERP software that manages the information flow between sales, project management, finance and resourcing for any project-oriented service provider. ArithmosCentrum is a unique ERP system in that it improves project governance by incorporating project management and back office tasks and linking the project plan to the budget proposal and resource schedule and is customizable for specific industry or company needs.

In addition to his work on ArithmosCentrum, Gaetano will also apply his knowledge and expertise to the continuous development of Symphony – ARITHMOS’ customizable and cost-effective electronic data capture (EDC) solution offered as a SaaS (Software as a Service) solution.

About ArithmosCentrum

ArithmosCentrum is an Enterprise Resource Planning (ERP) designed for any project-oriented service provider wanting to improve project governance. From the basics of timesheet management through to the more complex processes such as cost proposal preparation and resource scheduling, ArithmosCentrum helps you improve efficiency and communication while minimizing administration time.

3 Ways CRO Business Development Managers Benefit from ArithmosCentrum

linked_logoArithmosCentrum is the only ERP software solution (Enterprise Resource Planning) that can manage the information flow between sales, project management, finance and resourcing for any project-oriented service provider. In a Contract Research Organization (CRO) environment, clinical systems usually cater to operations and possibly finance, while Business Development Managers (BDM) are often left to their own CRM tools for tracking sales. This can leave the BDM, who also acts as an Account Executive, out of the loop in terms of project plans and finance. 

Here are 3 ways ArithmosCentrum facilitates the job of a BDM and improves project governance between sales and other departments.

CRM

1. ArithmosCentrum is a CRM solution that allows the sales team to track bids, proposals and contracts

Every project starts with your Business Development team and a sale. With ArithmosCentrum, the BDM can enter new requests into the system to track RFPs, budget proposals and any other documents from the client. All budget proposals are stored in ArithmosCentrum so the BDM can keep track of its client history.

Using the “New Request” form, a BDM can enter client basic information and then information regarding the study: therapeutic area, indication, phase, services required, etc. All these fields are customizable so the company can build a request form compatible with the BDM’s needs.

2. The BDM is always aligned with the Project Manager and Financial Officer

ArithmosCentrum links the BDM to all other operational departments, eliminating the need for excessive communication. Once the BDM enters a new request into the system, ArithmosCentrum automatically notifies the Project Manager that Project Plan needs to be created. The BDM can also assign a due date for the Project Plan and Budget Proposal to meet customer requirements.

Through an automatic alert system, the BDM knows when the project plan is complete, when the budget needs to be done and when the budget proposal is ready to send out. The BDM can then keep track of milestone payments and update the customer on project status without going through a Project Manager. Acting as an Account Executive, the BDM will know if a project is going off course in terms of timelines or cost.

cartoon-salesman-193266223. Automatic Budget Proposal Cuts Writing Time by 90%

Perhaps the most attractive feature to a BDM, the automatic budget proposal allows the BDM to focus on sales rather than writing a proposal.

ArithmosCentrum allows you to produce an automatic, yet highly customized, budget proposal using data entered into the system during the RFP and Project Plan stages. With the click of a button, the BDM can create a fully formatted proposal containing a cost summary, project strategy, list of assumptions, project schedule, details of the project team, payment schedule, etc.

The automatic budget proposal guarantees a professional document using your own corporate layout. It saves days of work every month and allows more time to be dedicated to sales, and less need for proposal writers.

Arithmos to Co-Host Networking Event at New England Aquarium at DIA Boston

Arithmos is excited to be a first time exhibitor at the DIA 49th Annual Meeting from 23-26 June in Boston, Massachusetts. Exhibiting at Booth #607, Arithmos is anxious to expand  to the North American market by offering a clinical trial technology package of EDC, ePRO, pharmacovigilance applications and safety databases, eLearning platforms, HelpDesk tool, data visualization and reporting and hosting services. 

Arithmos is marking the event by co-hosting a networking event at the New England Aquarium on Tuesday, 25th of June at 6 p.m. The event will be held is in the West Wing Gallery and will include a shark tank show. If you are interested in attending this great event, please contact us or visit us at Booth 607. We have limited space available at this event.

Aquarium Invite

Arithmos is also planning to introduce ArithmosCentrum to the North American market. ArithmosCentrum is an ERP system specifically designed to meet the challenges of small to mid size companies like CROs. The ERP system was developed by Arithmos with the goal of providing a project management system that incorporates other office tasks and linking the project plan to proposal, budget and scheduling. Arithmos is providing demonstrations of ArithmosCentrum throughout the conference at its booth.

How CROs Can Benefit from Efficient ERP

Delivering projects on budget has become a predominate performance metric in clinical trials. Arithmos explains the importance of an ERP system for cutting costs and more efficient project management.

Clinical projects today are complex in nature and often global, meaning there are virtual teams and project variance. An Enterprise Resourcing Planning (ERP) system is designed to manage business and project management aspects including standard project management tools, finance and resourcing. Arithmos outlines 5 ways an ERP system can cut costs and introduces you to ArithmosCentrum – a unique ERP system built with CROs in mind.

Workflow

1. Unified System across company departments

Do you have one system to manage clients and bids and contracts (a CRM system)?

Do you have another system for project management and document sharing?

Another system for finance?

Even another system for scheduling workload and recording time sheet information?

Having all employees using one system allows for the sharing of information and data without having to create multiple system reports. Having a central hub to share documents is important for quality control and internal communications.

2. Reduce Administration Costs

Using a unified system can reduce administration costs by integrating operations and business. The administration has all data in one place, and it requires less departmental interaction to align the team.

3. Real Time Information and Reporting

With an ERP system, all team members can have access to real time information. Most ERP systems have reporting features and dashboards for personalized reporting metrics.

4. Save Time by Cutting budget proposal writing time.

The sales team needs a budget proposal with input from the Project Manager and Financial Officer within a short time frame. An ERP system allows you to pull all information into one standard document, and in some cases, an automatic document which is customized for your company.

5. Better plan for the future

Customizable Reporting Dashboard

An ERP system allows you to plan your workload ahead of time and know if there will be a need for additional resources. In terms of finance, the ERP system can track whether the company is staying on budget so the project team can plan ahead if the budget is going off course. The sales team can track bids and contracts to know whether they are meeting expected sales goals.

logo onlyArithmosCentrum for CROs

ArithmosCentrum is an ERP system specifically designed to meet the challenges of small to mid size companies like CROs. The ERP system was developed by Arithmos with the goal of providing a project management system that incorporates other office tasks and linking the project plan to proposal, budget and scheduling.

Using this system, CROs can produce budget proposals faster, efficiently manage project plans and stay on budget for all projects. They can also manage increased workload by forecasting  the resources needed in the future.

Related Links

ArithmosCentrum Website

AC Feature: Automated, Yet Customizable, Budget Proposal

 

ArithmosCentrum Feature: Automated, Yet Customizable, Budget Proposal

ERP systemArithmosCentrum is a unique Enterprise Resource Planning that can manage the information flow between sales, project management, finance and resourcing, an ideal clinical system for CROs. It is a virtual office space and archive between all end-users. It was developed in-house by Arithmos to meet the needs of CROs in meeting project timelines and budget requirements.

One of ArithmosCentrum’s most attractive features is its Automatic Budget Proposal – which can reduce proposal writing time by up to 90%.

In clinical research, writing a budget proposal for a client can be a tedious and time consuming activity which can involve many team members. The sales team needs a budget proposal with input from the Project Manager and Financial Officer in a short time frame.

ArithmosCentrum allows you to produce an automatic, yet highly customized budget proposal using data entered into the system during the RFP and Project Plan stages. You can simply click a button to create a fully formatted proposal containing an executive summary, cost summary, project strategy, list of assumptions, project schedule, list of responsibilities, details of selected project team, cost breakdown, payment schedule, etc.

This automatic document creation guarantees a professional document using your own corporate layout. It will save you days of work every month allowing more time to be dedicated to sales, and less need for proposal writers.

ArithmosCentrum Overview

ArithmosCentrum manages the whole process from Proposal Request to milestone payments avoiding the need to enter the same data into different systems. Using this system, CROs can turn out budget proposals faster, efficiently manage project plans and stay on budget for all projects. CROs can also manage increased workload by forecasting the resources needed in the future. Internally, CROs can improve communication between departments to meet client specifications and timelines.

Download the ArithmosCentrum Fact Sheet.

flusso